The Clock is Ticking: What’s Your Plan After the Child Care Tribal Data Tracker ?
For years, tribal childcare assistance programs have relied on the Child Care Data Tracker to manage CCDF data. It has been a trusted tool, helping agencies stay organized and compliant. But in September 2024, everything changed. The Office of Child Care (OCC) will no longer support or update the system. No more fixes, no more technical assistance, just a tool that will gradually become obsolete.
Now, tribal agencies are left asking the big question: What comes next? While reverting to spreadsheets may appear as an option, individuals experienced in managing childcare programs understand the intricate nature of tracking eligibility, provider payments, and ensuring federal compliance. The idea of building a new system from scratch is daunting, expensive, and risky. But the good news is, you don’t have to.
At Intertribal Software, we understand the unique challenges that tribal childcare programs face. That’s why we created OneTribe® Child Care Assistance (CCA), a modern, federally compliant solution designed specifically for tribal CCDF programs. OneTribe® CCA doesn’t just replace the Child Care Data Tracker; it improves it in every way, making CCDF management easier, faster, and more efficient.
The end of the Child Care Data Tracker doesn’t mean tribal agencies have to struggle. OneTribe® CCA offers a seamless, fully integrated system that streamlines family eligibility, automates ACF-700 reporting, and eliminates the reliance on outdated paper files. Designed for longevity, it ensures tribal programs won’t find themselves scrambling for another solution in just a few years.
One of the most significant advantages of OneTribe® CCA is its ability to manage provider payments efficiently. Tracking who owes what and ensuring payments are processed on time can be overwhelming. With OneTribe® CCA, provider payments and family co-pays are automatically calculated and tracked, ensuring accuracy and efficiency. Tribal agencies can rest assured that payments will be managed correctly, without the headaches of manual processing.
Security and control over data are also critical concerns. With OneTribe CCA®, agencies maintain full ownership of their information. The system provides customizable access controls, allowing agencies to decide who can view and manage data. Whether hosted on a secure cloud or an on-premises server, OneTribe® CCA ensures that sensitive tribal data remains protected and under tribal control.
For those unsure whether switching to OneTribe® CCA is worth it, a direct comparison makes the decision clear. The Child Care Data Tracker is outdated, with limited provider payment management, no mobile tools, and no cloud-based option. Microsoft support for the system will end in 2025, leaving agencies without assistance when problems arise.
OneTribe® CCA, on the other hand, is a modern, future-proof system that offers automated ACF-700 reporting, full provider payment management, paperless document storage through Laserfiche ECM integration, and a cloud-based option for agencies that prefer remote access. It does everything the Child Care Data Tracker did—but better, faster, and with more flexibility.
One of the biggest frustrations with government software is that it’s rarely built with tribal needs in mind. Generic systems often fail to account for the policies and structures unique to Native communities, leaving tribal agencies to struggle with workarounds. OneTribe® CCA is different.
Built specifically for tribal CCDF programs, it ensures that every feature aligns with the policies and reporting needs of tribal agencies. It’s not just a system that works—it’s a system that fits. More than just software, OneTribe® CCA comes with a team that understands the challenges tribal agencies face and is committed to providing solutions.
Reporting requirements can be one of the most frustrating parts of managing a CCDF program, particularly when data is scattered across different systems. ACF-700 reports require accuracy and timeliness, and many agencies find themselves scrambling to organize information when deadlines approach.
OneTribe® CCA eliminates this stress by automating ACF-700 reporting. With data already structured in one system, reports are generated quickly and accurately, saving time and ensuring compliance. No more last-minute scrambling, no more errors, just reliable reporting that keeps agencies on track.
Stacks of paper files, misplaced documents, and time-consuming searches for old records have long been a burden for CCDF administrators. Paper records aren’t just inconvenient, they increase the risk of lost data, security breaches, and compliance issues.
With OneTribe® CCA, agencies can finally go paperless. Documents are stored digitally for instant access, eliminating the risk of lost files and reducing processing times. Integrated with Laserfiche ECM, OneTribe® CCA offers top-tier electronic document management, allowing agencies to securely store, organize, and retrieve records with ease.
Tracking provider payments and family co-pays manually is not only inefficient but also prone to errors. Many CCDF administrators spend countless hours managing invoices, reconciling payments, and ensuring providers receive their funds on time.
OneTribe® CCA simplifies this process. Payments are automatically calculated and processed, reducing administrative burdens and ensuring accuracy. Families can easily see what they owe, and providers can be confident that payments are made correctly and on time.
Tribal agencies should never have to worry about losing control of their data. Many government-mandated systems fail to prioritize tribal sovereignty, leaving agencies dependent on outside organizations to store and manage critical information.
With OneTribe® CCA, agencies have complete control. Data remains secure, with customizable access controls and the option to choose between cloud-based or on-premises hosting. Tribal agencies deserve a system that respects their sovereignty and prioritizes their security—and that’s exactly what OneTribe® CCA delivers.
The end of the Child Care Data Tracker is approaching fast. Waiting until the last minute to switch could leave agencies scrambling for a solution, leading to delays, errors, and compliance risks. The time to act is now.
OneTribe® CCA is ready today to help agencies eliminate outdated manual processes, ensure federal compliance, and make CCDF program management easier for staff. For agencies looking for a seamless transition, Intertribal Software is here to make it as smooth as possible. Now is the moment to ensure a future-proof, efficient, and compliant system for managing CCDF programs.
OneTribe® CCA is purpose built to service the CCDF needs of tribes of all sizes. OneTribe® CCA customers include the Choctaw Nation, the Cherokee Nation, the Ottawa Tribe, and more. References are available upon request.
For more information, contact Intertribal Software today.
Call us: (580) 931-3061
Email us: info@intertribalsoftware.com
Visit us online: www.intertribalsoftware.com
The Child Care Data Tracker may be going away, but your agency doesn’t have to struggle. OneTribe® CCA is here to ensure a smooth transition, keeping childcare programs running efficiently and effectively.
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