How does your tribal organization share documents and files? Is the process organized and efficient? Is it secure?
In the era of remote work, these questions are more important than ever before.
If you’re still using paper files or making duplicate copies of digital documents, it may be time to create a centralized document repository for your organization. In this blog post, we’ll explain the benefits of a centralized repository and how you can create one for your organization.
A centralized document repository is a crucial element of any document management system (DMS). While DMS is the term given to the automated system that tracks and manages documents, the document repository is the singular place (usually cloud-based) where those documents and information are stored, organized, and accessed by approved team members.
Some examples of centralized document repositories for tribal governments include cloud-based platforms like Microsoft SharePoint as well as specialized document management software designed specifically for tribal governments, such as OnBase or Laserfiche.
Without a centralized repository, your team members will need to store important files on desktops or local drives. Not only are these locations less secure, it means there are duplicate versions that exist in multiple places which increases the risk of a data breach.
By centralizing all tribal documents in one place, you can reduce the risk of data loss, duplication, or errors, and ensure that important information is easily accessible to approved team members. Additionally, you may want to consider some of the following benefits:
Setting up a centralized document repository for a tribal government can be a complex process, but the following are some general steps that can help guide the process:
Setting up a centralized document repository for your tribal government requires careful planning, research, and implementation. However, the improved efficiency, transparency, and security you gain will make the effort well worth it.
Intertribal Software has been providing tribal organizations with software to unite their service departments, centralize their reporting, and better serve their members since 1993. To learn more about our solutions, download your free ebook below or schedule a demo of our Laserfiche-powered software today.