As more and more tribes are shifting to a "work from home" model, the demand for file-sharing services has increased, as well. However, many of the traditional methods are not secure enough to handle sensitive data related to the health or finances of your tribal members.
Sharing files should be easy and convenient without putting your tribes' data at risk. But because so many tribal departments do not have the right systems and safeguards in place, they end up exposing themselves to potential vulnerabilities and putting their tribal members’ data at risk.
In order to give yourself, your team, and your tribal members some peace of mind, consider utilizing tribal government software to explore a more secure way of sharing files within their organization.
Risks of Unsecured File Sharing Software
Any time you have tribal departments sharing files between multiple devices and from multiple locations, there are going to be significant security risks. Without taking the proper security measure, you could be susceptible to the following risks:
- Malware infection
- Hacking
- Loss or breach of sensitive information
Many file-sharing methods will offer convenience at the expense of security. But when a breach occurs, the benefits of convenience can be far outweighed by the potential for risk. Tribal governments will want to invest in data security for extra peace of mind.
Abandon Traditional Methods
Data security has always been a concern and the risk grows greater each year. Still, many organizations do not utilize secure methods of file sharing when handling sensitive information.
If you are still relying on the following methods of file sharing, you may be exposing your tribe to potential vulnerabilities:
- Paper documents -The problem with storing your data on paper is that it can easily get lost in your day-to-day operations. And when you are handling sensitive information relating to your tribal members, this is especially worrisome. Physical documents are also hard to permanently delete.
- Email - Sharing sensitive information through email is notoriously troublesome. There is also no way to ensure that that email will be secure once it is received. Plus, an email can technically live forever if it is not deleted by the recipient.
- File Transfer Protocol - File Transfer Protocol (FTP) servers are best used to share business documents and shouldn’t be used to manage data that contains specific health or financial information.
File sharing is a necessity as tribal departments become increasingly decentralized and require access to electronic documents. But tribal governments need to take the right steps to protect the sensitive data of their tribal members.
Protect Your Members’ Data
A secure file-sharing software offers a safe alternative to paper and email. Laserfiche ECM allows you to enforce records management policies across all devices including mobile phones, tablets, laptops, and desktops by storing only one copy of a record in a centralized repository (Electronic/digital library). It also allows tribal governments to provide powerful security without extensive resources.
For tribal governments that handle sensitive member data, secure file sharing is an absolute necessity. Visit our website to request a demo of this document scanning software today!