4 Reasons Why Cloud Document Management Is the Future

<span id="hs_cos_wrapper_name" class="hs_cos_wrapper hs_cos_wrapper_meta_field hs_cos_wrapper_type_text" style="" data-hs-cos-general-type="meta_field" data-hs-cos-type="text" >4 Reasons Why Cloud Document Management Is the Future</span>

We at Intertribal software have been promoting digital transformation and encouraging Tribal organizations of all sizes to digitize their documents for several decades now. Recently, we made a necessary upgrade to our flagship product OneTribe Software to make it even more secure and accessible for our customers. We are proud to say that OneTribe Software now features cloud capabilities thanks to an integration with Microsoft Azure.

You are probably already using some form of document management software such as Laserfiche. While this is a major step in the right direction, the world around us is constantly evolving and we want to help you evolve with it. 

In this blog post, we will discuss why cloud document management is the future and why your organization should take the next step in your digital transformation.

Why Cloud Document Management Is the Future

Cloud document management offers several advantages that make it a promising solution for Tribal governments, helping to streamline operations, improve data security, and enhance accessibility. 

Here are some reasons why cloud document management is considered the future for Tribal governments:

1. You Must Adapt to Remote Work

While there have been a lot of stories in the news about a “return to the office,” all signs indicate that remote work is here to stay. In fact, recent surveys show over one third of Americans are still working from home. 

Whether or not your organization prefers remote work, it’s a good idea to have systems in place that can accommodate a spread out workforce and allow them to access and share files from wherever they are located.

Cloud-based systems allow authorized personnel to access documents from anywhere with an internet connection. This is especially beneficial for Tribal governments with dispersed offices or remote workers, enabling them to collaborate seamlessly.

2. Cybersecurity Is Becoming More Sophisticated

Cyberthreats are growing more advanced and complex every year. Tribal governments need to protect themselves from a slew of cyber threats including malware, ransomware, phishing attacks, and more.

Leading cloud providers, such as Microsoft Azure, invest heavily in security measures that often exceed what tribal governments can achieve on their own without straining their IT department. Features such as data encryption, access controls, version controls, and continuous monitoring help protect sensitive tribal information from breaches and data loss.

3. You Need To Connect Your Applications

Chances are, your organization relies on a network of different platforms and applications to run the way you want it to. This is actually very common in today’s world, but it makes it difficult to track, manage, and share up-to-date documents across the entire organization.

You need an easy and seamless way to connect all your applications if you want to run efficiently. After all, what’s the use of a digital transformation if you still have information siloed away and inaccessible to those who need it?

Many cloud document management systems offer integration with other software applications, such as office productivity suites, email, and workflow automation tools. This makes it easy to connect all your various applications to streamline tribal government processes and gain the type of efficiency you are looking for.

4. You Need To Protect Your Data

Digitizing your documents and member data is much more secure than storing everything in a paper filing system. But you can take your data security one step further by hosting it on a cloud-based platform such as Microsoft Azure.

Storing data in the cloud can enhance security in several ways when compared to traditional on-premises data storage. For example, if your technology fails or if your facilities are hit by a natural disaster, you may lose that data forever. But cloud document management can provide added protection, such as:

  • Disaster recovery - Even if one data center experiences an outage, your documents will remain accessible from another location.
  • Data encryption - Data is encrypted to prevent breaches and unauthorized access to your files.
  • Access controls - Cloud platforms offer robust access control mechanisms, allowing only authorized personnel to view or modify data.
  • Automatic backups - Many cloud services include automatic backup and versioning features, ensuring that data can be restored in case of accidental deletion, data corruption, or cyberattacks.

Lead Your Tribe Into The Future

Are you ready to take the next step in your digital transformation? Cloud document management offers a cost-effective, secure, and scalable solution for handling your most important tribal documents. 

Download your free copy of Getting Started with OneTribe below or contact us to schedule a demo today and we’ll be glad to answer any questions you may have.

Download your free digital transformation checklist and find out where your organization stands in digital preparedness.